Town Hall Use Application and Agreement

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Name(Required)
First Last
Email(Required)
Enter Email Confirm Email
Phone(Required)
Reason for use of Town Hall(Required)
Using the kitchen?(Required)
- Yes
- No
What are you using the kitchen for? (Please file a kitchen use application if appropriate)(Required)
Is the event private or open to public?(Required)
- Public
- Private
Number of people expected(Required)
Please enter a number from 1 to 146.
Name of parking monitor(Required)
Date of event(Required)
MM slash DD slash YYYY
Start time(Required)

Hours :

Minutes

AM/PM AM/PM
End time(Required)

Hours :

Minutes

AM/PM AM/PM
TERMS OF THE AGREEMENT
1. The Applicant will use the Facility on the date(s) and hours noted above. The rental fee is for the duration of setup, the Event, and breakdown and cleanup. This Rental Agreement and Applicant’s rental and use of the Facility is subject to all Town bylaws and regulations.
2. The Applicant shall be responsible for the setup, breakdown, cleanup, and removal of all rental and catering equipment, supplies, furniture, waste material and decorations within the rental time hours.
3. The Town is not responsible for any property left behind after the Event; unless prior arrangements are made with the Town Coordinator; items must be removed on the day of the Event.
4. The Town reserves the right to stop or shut down the Event at any time for failure to comply with the terms of this Agreement.
5. TOWN HALL KITCHEN:
  1. Use of the Town Hall assumes you will not use the kitchen and it will be locked. If you need to use the kitchen for a non-commercial use while renting the Town Hall, please let us know how you would like to use it and we will determine if additional fees will apply.
  2. If you want to rent the kitchen for commercial purposes you must use this APPLICATION FORM.
6. FEES & PAYMENT POLICIES:
The Applicant agrees to pay the Town the following:

Fees may be waived for memorials and events sponsored by a town board or committee
Please indicate if you are requesting fees to be waived(Required)
Reason fees to be waived(Required)
Public Event under 2 hours/15 people $20

Other Public Events $50

Small Private Events (under 2 hours/15 people) $50

Private Events $100

Fees will be invoiced to you upon receipt of this application and approval by the Selectboard.
Public Event under 2 hours/15 people
Price:
Other Public Events
Price:
Small Private Events (under 2 hours/15 people)
Price:
Large Private Event
Price:
1. PARKING:
  1. The Applicant and guests must park only in designated areas on the grounds of the Facility.
  2. The renter is responsible for organizing the parking of those who attend.
  3. Parking on the grass on the Common is prohibited.
  4. If attendance at the event will exceed 25 people, the renter must name a ‘Parking Monitor.’
  5. If attendance will exceed 50 people, the renter must notify the Leverett Police Department (413-548-4994) of the time, date, and nature of the event, and they may be asked to hire a Police Officer at the renter’s expense.
2. CAPACITY:
  1. The maximum permitted occupancy of the Facility is 146 persons.
3. ACCESS:
  1. The renter must contact the Town Hall Rental Coordinator at townhall@wendellmass.us, or the Town Coordinator at 978-544-3395, ext. 100, at least four days prior to the rental date to make arrangements for access.
4. CLEANING:
  1. Immediately after the event, the renter must gather all trash from the Town Hall, including stage, and bathrooms, and kitchen (if using), and place it in a can in the lobby for the custodian.
  2. If clean up is to occur the next day, arrangements must be approved by the custodian. The hall (including outside the front door) should be swept clean. Mopping will be done at the custodian’s discretion.
  3. The renter should check the Town Common for any refuse left behind by guests and remove it.
5. NOISE:
  1. The renter is responsible for maintaining a peaceable and quiet environment outside the Town Hall during the event. Be considerate of Town Hall neighbors! We suggest weeknights end at 10 PM and weekend events end at 11:30 PM.
6. DAMAGE:
  1. The renter is responsible for any damage done to the Town Hall during the rental period.
7. LEAVING THE BUILDING:
  1. When you leave Town Hall, make sure all the windows are closed and the lights are off.
8. TOWN COMMON LIGHTS:
  1. The Town Common lights are available for use during Town Hall events. They can be turned on via timer switches located in the green boxes on the Town Common. Any renter that turns on the lights is also obligated to turn them off and make sure the green boxes are closed.
The Town of Wendell, acting through its Selectboard, hereby enter into this agreement for the

Applicant’s use of the Town Hall located at 6 Center Street, Wendell, MA for the event presented above.
APPLICANT SIGNATURE(Required)
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Town Hall Use Application and Agreement

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